Guidelines

Guidelines to fill up the Application Form Online

Please click here for Hindi Guidelines

INSTRUCTIONS FOR SUBMISSION OF APPLICATION FORM OF UET/PET/SCS-2018:

1. Requirement of Aadhaar for the Applicants

The provisions of the Aadhaar Act and Regulations under the Act have come into effect from 14th September 2016. Section 57 of the Aadhaar Act 2016 permits the use of Aadhaar number for establishing the identity of an individual for any purpose pursuant to any law or any contract to this effect. For the said purpose, the University has decided to use Aadhaar for the applicants. The use of Aadhaar will result in accuracy and authentication of the applicants' details. This will also help in ascertaining identities of the applicants at the examination centres in a convenient and hassle free manner. Aadhaar obviates the need for producing multiple documents to prove one's identity. Accordingly, candidates are informed as following:

  1. All the Indian citizen candidates should possess AADHAAR card issued by UIDAI. At the time of filling application form , the candidates will have to enter their AADHAAR number, name, date of birth & gender which will be validated with the UIDAI's data. In case, these particulars do not match, the candidates will not be able to fill the application form . Therefore, the candidates are advised to ensure that their AADHAAR card has correct particulars of their name, date of birth & gender as per school records. If there is some mismatch in these details, the candidates should immediately get it corrected in AADHAAR data and comply with para(c) below:
  2. Applicants not yet enrolled for Aadhaar, are hereby required to make application for Aadhaar enrolment in case he/she is entitled to obtain Aadhaar as per section 3 of Aadhaar Act. Such applicants may visit any Aadhaar enrolment center (list available at www.uidai.gov.in) to get enrolled for Aadhaar.
  3. The applicants who have enrolled for Aadhaar or have applied for correction in Aadhaar data but have not received Aadhaar/corrected Aadhaar should enter 14 digit Aadhaar Enrolment Number/ Update Request Number with slash('/') printed on the Aadhaar enrolment slip/ Update Request slip at the time of filling online application form.
  4. The candidates who have filled up their application form after verifying their Aadhaar details shall be compulsorily required to carry their Aadhaar Card to the examination centre, for authentication of their identity, along with the Entrance Test Admit Card, failing which the candidate shall not be allowed in the examination hall.
  5. The above provisions shall be applicable to all candidates except those who are residents of J&K / Assam / Meghalaya but do not possess Aadhaar number. Such candidates shall be required to enter the passport number, ration card number, bank account number or any other valid Govt. identity number containing the address of candidates in these states. These candidates shall be compulsorily required to carry the same document to the examination centre, for authentication of their identity, alongwith the Entrance Test Admit Card, failing which the candidate shall not be allowed in the examination hall.
  6. The applicants are also informed that his/her identity information (Aadhaar number, name, Fingerprint/Iris) would only be used for authentication and that his/her biometrics shall not be stored/ shared and shall be submitted to UIDAI'S Central Identity Data Repository (CIDR) only for purpose of authentication.
2.Following is required to fillup the online application form:
  1. Aadhaar Number or other Id Number (as detailed in Section 1 above)
  2. E-mail ID for registration and for receiving all future correspondence till the admission process is over and subsequently, if admitted.
  3. Mobile Number (in use) to receive SMS based notifications/communications related to the online application, Admit card, Entrance Test Result, Admission Counseling etc till the admission process is over and subsequently, if admitted.
  4. Recent passport size colour photograph (for scanning and uploading in "jpeg" format only. File size of scanned photograph should not be more than 100KB).
  5. Your signature using Blue/Black pen on white sheet (for scanning and uploading in "jpeg" format only. File size of scanned signature should not be more than 100KB).
  6. Access to an online payment facility / service such as:
    1. Net Banking
    2. Credit card
    3. ATM-cum-Debit card

If you do not have Net Banking facility/Credit Card or ATM-cum Debit Card, you can pay the fee in cash at any branch of HDFC Bank through the Challan downloaded from the Entrance Test Portal. You will be able to download the duly filled up HDFC Bank challan from the Entrance Test Portal only when you select the "cash payment" option while filling the application form online.

3. Online Application Process
The online application making process will have following six stages:

  3.1: Registration on the Portal [www.bhuonline.in]-
This step involves authentication of Candidate's email id and mobile number. As all important communications related to Entrance Test and Admission will be sent to the registered email id and mobile number, candidates are advised to give their correct email id/ mobile number (in use). Following are the steps for Registration on the portal (www.bhuonline.in):

Step 1: Please click on "Apply for Admission" button given on the home page of the BHU Entrance Test Portal (www.bhuonline.in).

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Step 2: On clicking the link, you will be directed to a new page having an Applicant Login Box. Below the login fields there is a link "Register Yourself". Please click on this link.

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Step 3: When you click the link you will be shown a Registration Form asking for various details. Fields for information marked with "Red coloured bullets" are to be essentially filled up. These fields cannot be left blank. Once you fill the details, you can click on the "Sign up" button at the bottom for completing the registration process.

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Step 4: Activation and validation of Registration

  1. On successful submission of registration details, you would be shown a confirmation message on the screen. You will also receive an e-mail on the e-mail ID provided by you in the Registration Form and a validation code on your registered mobile number. This email will contain an activation link. You need to click on this activation link to confirm and complete your registration process.

    Note: This confirmation and activation link e-mail might land up in your "Spam Folder" or "Junk Folder". So, in case you do not find the registration confirmation e-mail in your "Inbox", please check your "Spam Folder" or "Junk Folder". If you find the e-mail from application@bhuonline.in in your "Spam Folder" or "Junk Folder', please report it as "Not Spam" and/or add the same to your contact list so that the subsequent e-mails from application@bhuonline.in always come in your Inbox. Always check your "Spam Folder" or "Junk Folder' for e-mails from the BHU Entrance Test Portal.

  2. Click on this activation link received in the e-mail. You account will not be activated until you have clicked on this activation link, so do not forget this important step.
  3. On clicking the activation link, you will be directed to the validation page in which you are required to give the validation code sent on your registered mobile number. Enter the validation code received on your registered mobile number to complete the registration process.
  4. On successful validation, you will be allowed login and directed to Authentication Form.

3.2: Authentication of Candidate's identity

Step 1: After successful registration on the Portal [www.bhuonline.in], you are required to login, fill up the Authentication Form giving particulars for authentication of your identification.

NOTE:

  1. Candidates should carefully write the correct spelling of their names as carried in their Aadhaar/identification document (refer to Section 1 above).
  2. Indian citizen candidates who are resident of any state other than J&K, Assam and Meghalaya and have Aadhaar number at the time of filling up application would be essentially required to provide Aadhaar Number.
  3. The applicants who have enrolled for Aadhaar or have applied for correction in Aadhaar data but have not received Aadhaar/corrected Aadhaar should enter 14 digit Aadhaar Enrolment Number/ Update Request Number with slash('/') printed on the Aadhaar enrolment slip/ Update Request slip for authentication of their identity.
  4. Indian citizen candidates who are resident of J&K, Assam and Meghalaya and have Aadhaar number would be required to provide Aadhaar Number/ Aadhaar Enrolment Number for authentication of their identity.
  5. The candidates who have filled up their application form after verifying their Aadhaar details shall be compulsorily required to carry their Aadhaar Card to the examination centre, for authentication of their identity, alongwith the Entrance Test Admit Card, failing which such candidate shall not be allowed in the examination hall.
  6. Indian citizen candidates who are resident of J&K / Assam / Meghalaya and do not have Aadhaar number would be required to enter the passport number, ration card number, bank account number or any other valid Govt. identity number containing the address of candidates in these states. These candidates shall be compulsorily required to carry the same document to the examination centre, for authentication of their identity, alongwith the Entrance Test Admit Card, failing which such candidate shall not be allowed in the examination hall.

How to fill up Authentication Form:

  1. Nationality: All Indian citizen candidates should select "Indian" from the drop down
  2. State of Residence: Select the state of your residence as contained in Aadhaar card from the drop down
  3. Identification Type and Identification number can be selected from the dropdown as per following guidelines:
     Status of Aadhaar of Applicants  Identification Type to be selected  Identification Number to be filled in
     Applicant has the Aadhaar Number  Aadhaar Number  12 digit Aadhaar number (without any space between the numbers)
     Applicant has enrolled for Aadhaar but has not received Aadhaar  Aadhaar Enrollment Number  14 digit Aadhaar Enrolment Number with slash('/') printed on the Aadhaar enrolment slip (without any space between the numbers and slash)
     Applicant has applied for correction in Aadhaar data but has not received corrected Aadhaar  Aadhaar Update Request Number  14 digit Aadhaar Update Request Number with slash('/') printed on the Aadhaar Update Request slip (without any space between the numbers and slash)
     Applicants who are residents of J&K, Assam and Meghalaya and have Aadhaar Number  Aadhaar Number  12 digit Aadhaar number (without any space between the numbers)
     Applicants who are residents of J&K, Assam and Meghalaya and do not have Aadhaar Number  Passport or ration card or bank account or any other valid Govt. identity containing the address of candidates in these states  Passport number or ration card number or bank account number or any other valid Govt. identity number containing the address of candidates in these states (number of the "Identity Type" selected by them)
  4. Fillup candidates name, Date of Birth and Gender exactly the same as contained in your Aadhaar card/ Other Identity document selected in the "Identification Type" dropdown.
  5. Type the security Captcha in Security PIN box
  6. Check in the checkbox given before "I agree" and Submit the authentication form.

For applicants of All States/UTs except J&K, Assam and Meghalaya

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For applicants of J&K, Assam and Meghalaya

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Step 2: After carefully filling up the "Authentication Form", click the "I Agree" check box and submit your details for authentication.

NOTE: Particulars (Name, Date of Birth and Gender) of the Candidates who have filled up the form using Aadhaar Number/ Aadhaar Enrolment Number/ Aadhaar Update Request Number would be submitted to UIDAI for online authentication of their identity. Therefore, the candidates must fillup these particulars exactly as contained in their Aadhaar document.

Step 3:

  1. After you have submitted the Authentication Form (using Aadhaar), you will receive either of the following 02 messages:
    1. Your particulars have been verified and found correct and you are allowed to fillup the application form; or,
    2. There is some mismatch in the Aadhaar particulars furnished and the UIDAI data. In this case, carefully fillup the authentication form again with exact particulars (Name, Date of Birth and Gender) contained in your Aadhaar Card and repeat the Authentication process till you successfully authenticate your identity. Only after successful verification, candidates will be allowed to fill up the application form.
  2. Candidates of J&K, Assam and Meghalaya who have given other identification documents for authentication of their identity would be able to fillup the application form after online submission of "Authentication Form". Their identification will be verified in the Examination Hall.

3.3: Online Application Form Entry and Course Selection-

Step 1: After successful authentication of identity, candidates would be able to see the following page with the title "Status of Submitted Applications".

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Step 2: Please select course type and course name from the drop down boxes given at the bottom. Check the eligibility and in case you are eligible for the course click the checkbox given below regarding confirmation of the terms and conditions and the eligibility to proceed further for filling up the application form by clicking "Add Course" button.

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How to fill up the Application form after I have selected the Course I wish to apply for?

Step 1: After adding the course of your choice, following screen will appear showing status of submitted application. On the left panel, various other buttons such as 'Applicant Details', 'Test Centre Preference', 'Upload Photograph and Signature' etc are given. These are various sections of the form. Application Status section shows which sections of the form is complete and which is incomplete. You can click the left panel button to go to the section of the form which are incomplete.

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Step 2: After you have added the first course of your choice and come to the above screen, all the four sections of the Application Form would be shown as incomplete. Click on the 'Applicant Details' button on the left panel. On clicking, following form will appear on the screen. Some of its fields would be pre-filled with the details you gave at the time of registration. Fill up other required details correctly.
Note: Mandatory fields have been marked with red asterix. They are to be essentially filled up before you will be allowed to 'Save' of the form.

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Step 3: After you have filled up all the required fields of the 'Application form', Click on the 'Save' button given at the bottom of the page (as shown above).
Note: For details related to specific fields in the application form, eligibility condition, number of seats, fee etc please refer to the Information Bulletin available on the BHU's Entrance Test Portal (www.bhuonline.in).

How to fill up my preference for Test Centres?

Step 1: The BHU conducts Entrance Tests at various Centres. Details can be seen at Section ____ of the UET Information Bulletin/ Section ___ of the PET 2014 Information Bulletin available on the Entrance Test Portal (www.bhuonline.in). To fill up your preference of Test Centre, click the button 'Test Centre Preference' available on the left panel. On clicking, you will see the following screen:

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Step 2: Select the Test Centre of your choice in order of your preference from the drop down menu, which will appear as follows:

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Step 3: After filling up all your preferences click the 'Save and Continue' Buttom given at the bottom.

How to Upload image file (in jpeg format; size limit 100kb) of my scanned photograph and signature?

Step 1: To upload the image file of you scanned passport size colour photograph and signature, click the button 'Upload Photograph and Signature' button available on the left panel. On clicking, you will see the following screen:

(Your scanned passport photo should be within 3.5 x 4.5 cm in size, scanning resolution should be within 100 dpi & file size should be less than 100 KB.)

guidline10 If you are facing any problem to upload your photo or rejected by the system then we are requested you to resize your photo as per the sample images shown here.
To Resize your scaned photo please follow the following steps:

  1. Right click on the scaned photo file → Open with → Microsoft Office Picture Manager
  2. Then look at the top menus, Click Picture → Resize
  3. Now look at the right pannel, Select the radio button Custom width x height, And write width = 138px, height = 177px. Then Click OK to complete.
  4. If you are not able to do this properly, then you can try 'Crop' feature for the 'Picture' menu
  5. The save the file.

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Step 2: Choose the image file (jpeg format; photo should be within 3.5 x 4.5 cm in size, scanning resolution should be within 100 dpi & file size not more than 100 kb) of your scanned passport size photograph and signature and click the button 'Upload Photo' and 'Upload Signature' button given below the Box. After you have successfully uploaded the photograph and signature, you will see the following page:

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Upto this stage, you have completed all stages of the Application Form. Now, click the ' Preview before Confirmation' button given at the bottom of the page. This will help you see entries made in various sections of the Application Form. In case you want to edit some details, you should do so before clicking 'I confirm the above' checkbox and clicking the 'Confirm and Submit' button because once you confirm and submit an application form, it cannot be edited further.
NOTE: If you are sure that all details are correct and you do want to submit the application then click on the button "Proceed for submission and payments". When you click on the button you would be shown a page which lists the various applications which are completed. There is also a small declaration which is to be confirmed. Select the applications you want to submit and click on the declaration after reading it thoroughly. This is important.

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How to pay the Entrance Test Fee to successfully submit my Application Form(s)?

Step 1: Click the 'Make Payments' Icon from the 'Dashoard'. On clicking you will see the following screen.

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Step 2: You can select the applications for which you want to pay the Entrance Test Fee by clicking the checkbox given in the extreme right column with the column heading 'Select to Pay'.

Step 3: You have option of paying Entrance Test Fee online (using Netbanking, Credit Card/ Debit Card) through payment gateway available on the Portal [by clicking 'Continue for online Payment'] or to pay in cash at any branch of HDFC through challan printed from the portal [by clicking the 'Cash Payment through' HDFC Bank' button on the right side].

Step 4: On clicking 'Continue for online Payment', following screen will appear:

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Step 5: On clicking 'Cash Payment through' HDFC Bank', following screen will appear:

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Step 6: On clicking 'generate and Print Challan', HDFC Challan containing all details can be printed:

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How do I know that my Application Form is successfully submitted?

Step 1: Go to 'My Applications' section using the dashboard. The Section will show as follows. You can see that after successful submission (only after payment of Entrance Test Fee), Application Status column shows 'Entrance Test Fee Paid' and a payment id has appeared under 'Payment Id column'. This shows that application has been successfully submitted. Also note that after this stage, the 'Delete' column is blank. This means that after this stage you will not be able to delete an application.

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Step 2: After successful payment of Entrance Test Fee (either online payment or in cash through HDFC), you will get an e-mail message from from the Entrance Test Portal that your form has been successfully submitted. Take a printout of this e-mail and retain it for your own record and future reference.

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